AI systems for service businesses

We build systems that

AI systems that answer, qualify, book and follow up with every inquiry, then hand the right ones to your team.

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Sound familiar?

The leads are already coming in. Too many of them go unanswered.

"The phone rings after we close."

Calls after hours or during a busy afternoon go to voicemail. By morning, the caller has booked somewhere else.

"Messages sit unread for hours."

WhatsApp chats, Instagram DMs and website forms wait until someone has a free minute. A slow reply loses the customer as surely as no reply.

"We don't know how many we lose."

Inquiries live in phones, inboxes and notebooks. Nobody can say how many came in this week or what happened to them.

"Follow-up depends on who remembers."

Your team chases replies, reminders and confirmations by hand, and the leads that need a second message quietly go cold.

What we build

One connected system, built around your business

Built around how your customers already reach you. Start with one part and add the rest as you grow.

AI voice and chat agents

Answers calls, WhatsApp, DMs and website chat, day or night.

Lead capture and qualification

Logs every inquiry and puts the serious ones first.

Booking and follow-up

Books into your calendar and follows up with leads who go quiet.

CRM, data and reporting

Every conversation in your CRM with a summary and a lead score.

How it works

The system behind the business

AI handles the repetitive work, your team handles the moments that matter, and the system keeps running in the background.

Step 1Incoming inquiries

  • WhatsApp
  • Phone calls
  • Instagram
  • Website forms
  • Email
  • Live chat

Step 2AI agents at work

Specialist agents working together as one layer.

  1. Lead intake

    Captures every inquiry the moment it arrives, on any channel.

  2. Qualification

    Understands intent, budget, requirements and urgency.

  3. Data + memory

    Keeps customer details, past conversations and context in one place.

  4. Specialist agents

    Handle whatever each lead needs next.

    • Booking
    • Follow-up
    • Customer questions
    • Documents
    • Reporting

Step 3Your team

AI agents

Handle the volume

  • Instant replies, day or night
  • Qualifying every lead
  • Booking and reminders
  • Follow-ups that never slip

Your team

Handles the moments that matter

  • Decisions and judgment calls
  • Relationships with key customers
  • High-value conversations
  • Closing the deal

AI takes the repetitive, time-sensitive work. Your team steps in where a person makes the difference.

Step 4Business outcomes

  • More leads captured

    Opportunities get captured instead of lost.

  • Faster response

    Replies go out in minutes, not hours.

  • Higher conversion

    Qualified leads move faster toward booking or purchase.

  • Increased revenue

    Less leakage from missed opportunities.

  • Happier customers

    A faster, more consistent experience at every step.

  • Less manual work

    Your team spends less time on repetitive tasks.

Step 5Continuous operations

Always on

AI agents keep working in the background long after the first inquiry.

  • Follow-up

    Keeps conversations with leads going.

  • Reactivation

    Re-engages old leads and past customers.

  • Data enrichment

    Keeps records updated and complete.

  • Reporting

    Turns activity into clear performance insights.

  • Operations

    Handles repetitive admin work.

  • Scheduling

    Books appointments and manages calendars.

The process

How we set it up

We find where inquiries get lost before we build anything, and nothing goes live until it has passed a real test.

01
Diagnose

Find the leak

We map how inquiries reach you today, where they wait and where they drop off.

02
Build

Build the system

We connect the agents to your channels, calendar and CRM, and write them around how your business actually talks to customers.

03
Test

Test before launch

Automated tests, simulated customer calls and a live test call. It goes live after it passes all of them.

04
Run

Run and improve

We watch how the system performs, report what it handled and add new parts as your business needs them.

Live systems
Deployments

Systems running today

One is built for a client. The other two run Threevaay's own marketing and sales.

Zest Clinic
Singapore

An AI voice receptionist that answers the clinic's calls and books patients while they are still on the line.

Calls that came in during treatments or after hours used to wait for a callback. Now every call gets answered.

  • Answers inbound calls and handles common patient questions
  • Books real appointments into the clinic calendar during the call
  • Sends an SMS confirmation after booking
  • Saves each call to the CRM with the transcript, a summary and a lead score
Client deployment
Threevaay content engine
Our own system

An automated workflow that writes and publishes Threevaay's LinkedIn posts every day.

We run our own marketing on the same kind of automation we build for clients.

  • Drafts each post automatically
  • Publishes four posts a day to LinkedIn on a schedule
A system we run on ourselves
Threevaay outreach system
Our own system

A lead generation and outreach system with a dashboard for approving every message.

New leads arrive each day. A person approves each message before the system sends it and handles the follow-ups.

  • Finds and adds new leads every day
  • Drafts the first message and the follow-ups for each lead
  • Queues everything in a dashboard to approve and send
A system we run on ourselves
The founder

Vaibbhav Sutar

Founder, Threevaay
Marketing and AI automation background
Diagnoses before building

Vaibbhav started in digital marketing and moved into AI automation after watching clients pay for leads their teams never answered.

He talks to business owners in plain language, starts with where their inquiries get lost, and keeps each system as simple as the problem allows.

Threevaay designs, builds and runs the AI systems behind service businesses: the agents that answer and qualify inquiries, the booking and follow-up behind them, and the records that show the owner what happened.

UAE
Operating market
Singapore
Operating market
Australia
Operating market
New Zealand
Operating market
Vaibbhav Sutar, Founder of Threevaay
FAQ

Questions owners ask us

What does a Threevaay system include?

It depends on where your inquiries get lost. Most systems combine an AI voice or chat agent, lead qualification, booking with confirmations and reminders, automated follow-up, and a CRM record of every conversation. We scope it on the free strategy call.

Does it replace my team?

No. The AI answers, qualifies, books and follows up. When a conversation needs judgment, a relationship or a decision, it goes to a person on your team with the details already captured.

Which channels does it work on?

Phone calls, WhatsApp, Instagram DMs, website forms, live chat and email. We connect the channels your customers already use.

How long does setup take?

It depends on the scope and how many channels and tools are involved. You get a timeline after the strategy call, and nothing goes live until it has passed our tests and a real test call.

How is it priced?

We price each system against the value of the inquiries it recovers for your business, so the cost is scoped after we understand the problem. There is no fixed package price.

Get started

Find out where your inquiries are leaking.

On a free 30-minute strategy call we map how inquiries reach you today and where they get lost. You get that map whether or not we work together.

Book a Free Strategy Call

No obligation. We look at the problem before we suggest anything.